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Time entries

How your activity becomes time entries grouped by client and project, how to review and adjust them, and what makes them billable.

A time entry is a tidy block of recorded work: so many minutes on a given client and project. Cadence builds these from your day automatically, so you spend your time checking them rather than typing them out.

From activity to entries

As you work, Cadence records activity on your machine and turns it into entries grouped by client and project. Instead of a raw log of everything you touched, you get a clear picture: this much for this client, on this project. The sorting happens for you, which is why your day is already organised when you look at it.

How well entries land in the right place depends on having your work organised sensibly. See clients and projects for how to set that up so the grouping does the work for you.

Reviewing your entries

Open Cadence and look over the day’s entries. Most will be right as they are. The point of a quick review is to catch the few that need a human eye: a block that should sit under a different project, or a stretch of focused work that deserves a clearer note.

  1. Scan the grouped view
    Look at your time grouped by client and project. The totals should match how the day felt. If something is obviously in the wrong bucket, that is what to fix.
  2. Adjust where needed
    Move an entry to the correct client or project, split or merge where it makes sense, and add a short note so the work is clear to whoever reads the invoice later.
  3. Leave the rest
    You do not need to touch entries that are already correct. The aim is a quick tidy, not a rebuild of your day.
A little context helps
If you have connected Google Calendar, Cadence can use that to make entries easier to recognise (a meeting title alongside the time). This connection is optional and Cadence works fully without it; see integrations.

What makes an entry billable

A billable entry is one you can put straight on an invoice without re-keying it. In Cadence that means it is attributed to the right client and project, the time is accurate, and any note reads cleanly to a client. Because the entries are built and grouped as you work, getting to that point is a quick check rather than an evening of reconstruction.

  • Attributed to the correct client and project.
  • Accurate time, reviewed at a glance and adjusted only where needed.
  • A clear, client-ready note where the work needs explaining.

When the entries look right, turn them into totals you can hand over in reports and exports.